Send the commercial and product brief
Include your company, destination market and intended sales channel, plus reference images or a tech pack. List planned quantities by style, color and size; distinguish a working forecast from a confirmed order. Give your fiber preferences, desired hand feel, target price with currency and quotation basis, and requested delivery date. Note any priorities that allow alternatives, such as adjusting a texture while retaining the silhouette.
Define what the sample must confirm
State the sample size, measurement method, color reference and proposed care or finishing conditions. Identify which details need approval: fit, yarn, knit structure, motif placement, trims, labels or packaging. Agree who will review the sample and how comments will be consolidated. Ask the factory to confirm sampling arrangements, minimum quantities and the schedule for the actual specification rather than assuming a standard package.
Request the right quality records
Share your inspection criteria and discuss a test plan appropriate to the product. Possible performance topics include dimensional change after washing, pilling and colorfastness; agree the method and acceptance criteria before requesting a report. Ask what current audit, certificate or material documentation is available for the specific site and product. Check the holder, scope, dates and relationship to your proposed yarn or order. Product testing, factory auditing and material certification answer different questions; request the record that matches your requirement.
Keep open decisions easy to track
Use one checklist for unresolved yarn, color, size, packaging and documentation decisions. Confirm who supplies each item and when it needs review. Update the quotation and approval record when the specification changes, so purchasing and production have the same reference.
Manufacturing information: 2025 company profile. Order specifications and current availability are confirmed for each project. Company facts and supporting documents